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Information Management

Definition/Scope: (ADRP 6-0) The science of using procedures and information systems to collect, process, store, display, disseminate, and protect data, information, and knowledge products. (FM 6-01.1) Information management is the science of using procedures and information systems to collect, process, store, display, disseminate, and protect knowledge products, data, and information NOTE: FM 3-0 has been superceded by ADP 3-0. (FM 3-0). Information management provides a structure so commanders and staffs can process and communicate information and make decisions. Effective information management contributes to knowledge creation. In some ways, knowledge management and information management are inseparable; the two overlap. Some Army organizations use an information management plan to incorporate knowledge management into all operations process activities. Relevant information is all information of importance to commanders and staffs in the exercise of command and control (FM 3-0). Information management places relevant information into one of four categories: specified requirements, implied requirements, gaps, and distractions. Specified requirements are requirements commanders specifically identify. Commander?s critical information requirements, priority intelligence requirements, and friendly force information requirements are categories of specified requirements. Implied requirements are important pieces of information that commanders need but have not re- quested. Effective staffs develop implied requirements and recommend them for specified requirements. These often become priority intelligence requirements or friendly force information requirements. Gaps are elements of information commanders need to achieve situational understanding but do not have. Ideally, analysis identifies gaps and translates them into specified requirements. Intelligence, surveillance, and reconnaissance focuses on collecting and processing information to fill gaps. Distractions include information commanders do not need to know but continue to receive. Distractions contribute to information over-load. Battle command, knowledge management, and information management are closely related. Information management feeds the development and management of knowledge. Knowledge management relies on information management and contributes to the situational understanding required for decisions and actions involved in exercising battle command. Information management provides the timely and protected dissemination of relevant information to commanders and staff elements. It supports knowledge management. Information management includes lower level mechanical procedures, such as organizing, collating, plotting, and arranging. This management is more than control of data flowing across technical networks. It uses both staff management and automatic processes to sort, organize, and disseminate vast quantities of information, getting relevant information to the right person at the right time. Information management centers on commanders and their information requirements. The G-6/S-6 coordinates information management as part of the knowledge strategy throughout all operations process activities. Information management complements knowledge management and knowledge development. Generally, information management relates to collection, processing, display, storage, dissemination, and protection of data and information before it becomes knowledge. In contrast, KM uses information to create, organize, apply, and transfer knowledge to support achieving understanding, making decisions, and ultimately taking effective action. Effective information management helps commanders manage knowledge better. It helps them apply their experience, learning, and judgment to decisionmaking that leads to action.



Use:

information resources management
Knowledge Management


Acronym:

IM

Broader Terms:

Battle Command Knowledge System
Chief Information Officer
Combined Enterprise Regional Information Exchange System
Combined Information Data Network Exchange
fog of war
Warfighter Information Network-Tactical

Narrower Terms:

Commander's Critical Information Requirements
situational awareness

Related Terms:

communities of interest
Configuration Control Board
small extension node
spillage


CALL Homepage >> Thesaurus Last Updated: Sept 17, 2008