Field Ordering Officer Funds
Field ordering officer (FOO) funds are primarily used by units to purchase mission critical requirements that cannot be obtained through the higher headquarters' logistical air- or ground-delivery resupply plan or through the regional contracting center's (RCC's) existing, local contracts. FOO funds augment the existing supply plan and can fund items less than $25 thousand (K) on an as needed basis. Information technology requirements must have Joint Communications Utilization Review Board approval prior to execution. To mitigate unauthorized or improper purchases, FOOs must present a list of planned purchases for approval by the resource manager (RM) supporting operations prior to purchasing these items.
General business rules:
Requesting a Field Ordering Officer Fund
The unit will appoint the PA and FOO and both personnel will attend the FOO/PA training session to learn the roles and responsibilities of each position. Upon completion of the training, the unit will keep the ordering officer appointment letter signed by the contracting officer and a copy of special instructions, if applicable, in the FOO file kept at the contracting and RM offices.
Units develop a requirement and submit the requirement through the appropriate approval authority to the RM on a PR&C:
Clearing a Field Ordering Officer Fund
Coordinating with the RM and contracting and finance offices in advance will allow for more efficient clearing of FOO funds. PAs/FOOs will ensure Standard Form (SF) 44 (U.S. Government Purchase Order-Invoice-Voucher) is completed to standard and that all funds are accounted for. Ensure the form is complete and accurate. The vendor must sign the appropriate block in the seller portion of the SF 44 or attach an invoice signed by the vendor to the SF 44. The invoice and description on the SF 44 must be in English or translated into English.
The FOO and PA must clear contracting prior to clearing the RM and finance offices. Contracting will provide a memorandum certifying the SF 44s are valid and within the scope of the FOO's authority.
The FOO or PA will bring the clearing memorandum from contracting to the RM. The RM will review the SF 44 for completeness and appropriate use of funds and will provide a memorandum/stamp for the PA or FOO to bring to finance. Finance will not clear PAs or FOOs without a memorandum/stamp from the RM.
Once the FOO and PA have the appropriate documentation, they will proceed to finance to clear the current FOO fund and draw a new FOO fund.
The FOO and/or PA may be financially liable for repayment of any unauthorized or improper purchases.
Last Reviewed: May 18, 2012