CALL title banner
Handbook 10-39
April 2010

Appendix

References

Reference Publications

Department of Defense Financial Management Regulation, Volume 5, Disbursing:

  • Chapter 2, Disbursing Offices, Officers, and Agents
  • Chapter 3, Keeping and Safeguarding Public Funds
  • Chapter 11, Disbursements
  • Chapter 12, Foreign Disbursing Operations

U.S. Army Field Manual 1-06, Financial Management Operations, Appendix D, Paying Agents

Center for Army Lessons Learned Handbooks:

  • 08-12, Commander's Emergency Response Program
  • 08-47, Deployed Contracting Officer Representative
  • 09-27, Commander's Guide to Money as a Weapons System

Current theater and operational area policies

Current Financial Management Center policies

Current Financial Management Company policies


 

Field Ordering Officer Appointment Orders Example


Unit Letterhead
APO, AE 00000

OFFICE SYMBOL

Date

MEMORANDUM FOR Contracting Office, APO, AE 00000

SUBJECT: Request for Appointment of Field Ordering Officer

1. Request that (Name), (SSN), be appointed as a field ordering officer for missions in support of _________________________.

2. The ordering officer will be required to purchase the following supplies and/or services:

Note: List the categories and/or classes of supplies separately requested to be purchase here.

3. Period of appointment: __ Jan ____ through __ Jan ____ (Note: Not to exceed expected redeployment date).

4. Each Standard Form 44 will not exceed $25,000.00. Total amount will not exceed $0.00 (enter the dollar amount equal to that of the Department of the Army Form 3953).

5. Point of contact for this action is (name) at (phone number).


 

SIGNATURE BLOCK
O-5 or above
Commanding

 

Department of Defense Form 577, Appointment/Termination Record-Authorized Signature, Example for Field Ordering Officer

Graphic showing Department of Defense Form 577, Appointment/Termination Record-Authorized Signature, Example for Field Ordering Officer

 

Commander's Acknowledgement Statement Example

Graphic showing a sample Commander's Acknowledgement Statement memo

 

Paying Agent Appointment Orders Example

UNIT LETTERHEAD

Date

MEMORANDUM FOR Finance and Accounting Officer (FM CO Office, APO AE)

SUBJECT: Paying Agent Appointment Orders

1. Under the provisions of DODFMR, Volume 5, paragraph 020602, RANK, NAME, and SSN, is appointed as paying agent to NAME, Commanding, NUMBER FM Company.

2. PURPOSE: To perform duties as paying agent for (i.e., ING, CERP, QRF, etc.) from ___(DATE)___ to ___(DATE)___ (if to dates are unknown, leave blank)

3. MAXIMUM ADVANCE: $______________

4. ACCOUNTING CLASSIFICATION: SAME AS PR&C

5. SPECIAL INSTRUCTIONS:

Paying agent will be familiar with the contest of DODFMR Vol. 5, and DFAS-IN 37-1. Paying agent will read the FM CO paying agent MOI and understand these instructions prior to drawing funds. Funds will not be entrusted or intermingled to others for any purpose. Paying agent is authorized to make official government purchases that have been properly prepared and signed by the accompanying field ordering officer and vendor. Funds and paid vouchers will be secured at all times as required by DODFMR, Vol. 5, Chapter 3.

 

_________________________________
(Brigade/Battalion Commander)

_________________________________
(Rank and Branch)

_________________________________
(Title)


I accept my appointment as paying agent to NAME, NUMBER FM CO and agree to hold myself accountable to the United States for all public funds received. I have been counseled as to my pecuniary liability, given standing operating procedures, and had all my questions relating to this appointment answered satisfactorily.

 

_________________________________
(Agent's Printed Name and signed

_________________________________
(Rank and Branch)

_________________________________
(Title)

 

 

Department of Defense Form 577 for Paying Agent Example

Graphic showing a sample Department of Defense Form 577, appointment/terminaytion record - authorized signature

 

 

Department of the Army Form 3953, Purchase Request and Commitment Example

Graphic showing a sample form of Department of the Army Form 3953, Purchase Request and Commitment

 

Department of Defense Form 1081, Statement of Agent Officer's Account, Example for Advance of Funds

Graphic showing a Department of Defense Form 1081, Statement of Agent Officer's Account, Example for Advance of Funds

 

Standard Form 44, Purchase Order-Invoice-Voucher, Example for Commander's Emergency Response Fund

Graphic showing  a sample Standard Form 44, Purchase Order-Invoice-Voucher, Example for Commander's Emergency Response Fund with highlighted explinations of each form field

 

Standard Form 44 Example for Operations and Maintenance, Army Fund

Graphic showing a sample Standard Form 44 Example for Operations and Maintenance, Army Fund with highlighted explinations of each form field

 

Standard Form 44 Continuation Sheet Example

Graphic showing a sample SF 44's continuation sheet

 

Standard Form 44, Example of a Transaction Ledger

Graphic showing a sample paying agent ledger

 

Department of Defense Form 1081, Example Returned from Paying Agent

Graphic showing Statement of agent officer's account form




 

Last Reviewed: May 18, 2012

 
          |   Privacy and Security Notice   |     |   Accessibility Help   |   External Link Disclaimer   |   No Fear Act   |
 
|   U.S. Army   |   Tradoc   TRADOC   |   iSALUTE   | Ft. Leavenworth   |   Site Map   |   FOIA   |   USA.GOV   |   This is an official U.S. Army Site   |