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Handbook 10-19
January 2010

Appendix C

Change of Command Helpful Hints

Documents needed for the inventory:

  • Authorization documents
    • Unit modification table of organization and equipment
    • Table of distribution allowances
    • Common table of allowances
  • Commander's primary hand receipts
  • All sub-hand receipts, shortage annexes, and component hand receipts
  • Supply catalogs and technical manuals for each type of equipment

Responsibilities include the following:

  • Battalion commander
    • Supervise change of command inventories according to Department of the Army (DA) Pamphlet (Pam) 710-2-1, Using Unit Supply System (Manual Procedures), para 9-3.
    • Inform commanders of the change of command inventory policies.
    • Provide both commanders with a letter of intent.
    • Allow 30 days for the change of command inventory.
    • Allow commanders to request extension, in writing, if needed.
    • Allow time on his/her calendar for an in-brief as well as an out-brief with incoming and outgoing commanders.
    • Halt subsequent property book transactions, if possible, until inventory is completed.
  • Out-going commander
    • Pick up the dated primary hand receipt from both the organization and installation property book officers (PBOs).
    • Publish a day-to-day schedule of change of command inventory.
    • Follow inventory schedule during the change of command.
    • Inventory smallest sections first to allow larger sections additional time to prepare.
    • Initiate any relief documents according to Army Regulation (AR) 735-5, Policies and Procedures for Property Accountability, during the course of the inventory.
    • Initiate any adjustment documents according to DA Pam 710-2-1, chapter 4.
  • In-coming commander.
    • Review the authorization documents to become familiar with the required equipment. For additional guidance see supply sergeant, supply and logistics officer, and/or PBO.
    • Check required technical manuals and supply catalogs to verify which items have components.
    • Ensure publications for sets, kits, outfits, and tools are available during inventories.
    • Pick up shortage annexes for nonexpendable items from PBO.
    • Insist the inventories are conducted jointly with the outgoing commander.
    • Insist a disinterested officer be appointed on orders to represent the commander if he or she is not available.
    • Ensure that shortages are on a valid requisition.
    • Inventory like items at the same time.
    • Count only what can be seen and touched.
    • Check for serviceability of property.
    • Assume the items are missing and the outgoing commander is responsible for initiating relief documents in accordance with AR 735-5 if shortages are not properly documented.
    • Update DA Form 1687, Notice of Delegation of Authority, for all logistical support agencies such as the supply support activity and forward copies to the PBO.
    • Type a memorandum documenting the results of the change of command inventory and forward it to the battalion commander prior to assuming command.
  • Supply sergeant
    • Prepare all signed sub-hand receipts and shortage annexes prior to inventories.
    • Immediately correct any changes to the hand/sub-hand receipts and short annexes discovered during the inventories.
    • Reconcile the commander's primary hand receipt and the user's sub-hand receipts.
    • Review all sub-hand receipts for completeness and validity (signed).
    • Ensure loaned property is recovered during inventories or made available for the incoming commander.

Phases following the change of command include the following:

  • Follow-up phase.
    • Have the sub-hand receipt holders immediately sign for their property.
    • Match results of inventory against property records.
    • Ensure shortages for sets, kits, and outfits and basic individual issue are validated and placed on order.
    • Ensure the outgoing commander completes all adjustment and relief documents which were initiated during inventories.
    • Request disposition for turn-in of all excess equipment.
  • Keeping well phase.
    • Conduct all required inventories: monthly sensitive items and cyclic. Commanders can develop short- and long-range calendars to assist in the planning phase of inventories.
    • Conduct command supply discipline evaluations and ensure all discrepancies are corrected according to Army regulations.
    • Enforce good supply economy and discipline standards.


 

Last Reviewed: May 18, 2012

 
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