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Handbook 10-19
January 2010

Appendix B

Financial Liability Investigation of Property Loss Procedures

The following are the procedures for financial liability investigations of property loss with and without an appointing authority/officer.

Investigation of Property Loss Time Segments With an Appointing Authority

Step 1-Investigation of property loss

Starts with the discovery of the loss and continues with the following:

  • Preliminary search for the missing item(s).
  • Identification of the missing, damaged, or destroyed item(s) using Army portion of the federal logistics record (FEDLOG).
  • Gather dates and circumstances.
  • Initiation of the investigation of property loss, Department of Defense (DD) Form 200, Financial Liability Investigation of Property Loss.
  • Complete the narrative portion.
  • Get document/voucher number assigned.
  • Provide the investigation of property loss to the approving authority.

End of the initiation process:

  • 15 days active Army
  • 75 days Army Reserves (USAR)
  • 45 days Army National Guard (ARNG)

Step 2-Investigation of property loss and investigation and recommendation

Starts after the document/voucher number is assigned by the Accountable Officer and the investigation of property loss is provided to the approving authority and continues with the following:

  • Appoints an investigation officer if deemed necessary.
  • Reviews the property records.
  • Obtains statements.
  • Ascertains the facts.
  • Determines the proximate cause.
  • Calculates the amount of loss.
  • Makes recommendation.
  • Notifies the individual(s) if financial liability is recommended.
  • Considers respondent's rebuttal statement.
  • Reviewed by appointing authority.
  • Decision by the appointing authority.
  • Provide to the approving authority.

End of the investigation and recommendation process:

  • 40 days active Army
  • 85 days USAR
  • 75 days ARNG

Cumulative days:

  • 55 days active Army
  • 160 days USAR
  • 120 days ARNG

Step 3-Investigation of property loss and adjudication process

Starts upon receipt of the investigation of the property loss by the approving authority, from the appointing authority and continues with the following:

  • Assign the inquiry/investigation number by approving authority.
  • Review by approving authority.
  • Review by judge advocate general (JAG) (when assessment of financial liability is sought).
  • Decision by the approving authority.

End of the adjudication process:

  • 20 days active Army
  • 80 days USAR
  • 30 days ARNG

Cumulative days:

  • 75 days active Army
  • 240 days USAR
  • 150 days ARNG

Step 4-Notify individual being charged

  • 30 days active Army
  • 30 days USAR
  • 60 days ARNG

Graphic showing process of Investigation of Property Loss Time Segments With an Appointing Authority

Legend:

AR: Army regulation

Figure B-1

 

Step 5-Provide to Finance and Accounting Office(r)/U.S. Fiscal and Property Officer for collection

1 day for active Army, USAR, and ARNG.

Note 1: Time used to notify the respondent of the investigating officer's recommendation to assess financial liability is not counted against the time constraints for step 2.

Note 2: Time used to notify the respondent of the approving authority's decision to assess financial liability is not counted against the time constraint in step 3.

Investigation of Property Loss Time Segments Without an Appointing Authority

Step 1-Investigation of property

Starts with the discovery of the loss and continues with the following:

  • Conduct preliminary search for the missing item(s).
  • Identification of the missing, damaged, or destroyed item(s) using Army portion of FEDLOG.
  • Gather dates and circumstances.
  • Initiate the investigation of property loss, DD Form 200, Financial Liability Investigation of Property Loss.
  • Complete the narrative portion.
  • Assign document/voucher number.
  • Provide the investigation of property loss to the approving authority.

End of the initiation process:

  • 15 days active Army
  • 75 days USAR
  • 45 days ARNG

Step 2-Investigation of property loss and investigation and recommendation

Starts after the document/voucher number is assigned by the accountable officer and the investigation of property loss is provided to the approving authority and continues with the following:

  • Assign the inquiry/investigation number by the approving authority.
  • Appoint an investigation officer if deemed necessary.
  • Review the property records.
  • Obtain statements.
  • Ascertain the facts.
  • Determine the proximate cause.
  • Calculate the amount of loss.
  • Make recommendation.
  • Notify the individual(s) if financial liability is recommended.
  • Consider respondent's rebuttal statement.
  • Provide to the approving authority.

End of the investigation and recommendation process:

  • 40 days active Army
  • 85 days USAR
  • 75 days ARNG

Cumulative days:

  • 55 days active Army
  • 160 days USAR
  • 120 days ARNG

Step 3-Investigation of property loss and adjudication process

Starts upon receipt from the initiator or the investigating officer as appropriate and continues with the following:

  • Review by approving authority.
  • Review by JAG (when assessment of financial liability is sought).
  • Decision by the approving authority.

End of the adjudication process:

  • 20 days active Army
  • 80 days USAR
  • 30 days ARNG

Cumulative days:

  • 75 days active Army
  • 240 days USAR
  • 150 days ARNG

Step 4-Notify individual being charged

30 days active Army

30 days USAR

60 days ARNG

 

Graphic showing process of Investigation of Property Loss Time Segments Without an Appointing Authority

Legend:

CIF: Central issue facility ARC: Account(ing) requirements code DA: Department of the Army SSSC: Self-service supply center MFR: Memorandum for record

Figure B-2

 

Step 5-Provide to Finance and Accounting Office(r)/U.S. Fiscal and Property Officer for collection

1 day for active Army, USAR, and ARNG.

Note 1: Time used to notify the respondent of the investigating officer's recommendation to assess financial liability is not counted against the time constraints for step 2.

Note 2: Time used to notify the respondent of the approving authority's decision to assess financial liability is not counted against the time constraint in step 3.


 

 
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