Department of Army Form 3953 (Purchase, Request, and Commitment)
A purchase is an acquisition of materials, supplies, services, or construction that is made using a contract between the U.S. and a private contractor. The purchase, request, and commitment (PR&C) is one of the instruments that initiates the acquisition process. Purchases may be made for materials, supplies, services, and construction which:
Requiring activities submitting requests for purchases using the Department of Army (DA) Form 3953 must also provide a memorandum of justification signed by the primary staff officer/unit commander stating the item is unavailable or not available in a timely manner through normal supply channels. The memorandum must explain the impact on the mission if the requested item or services is not purchased. Each PR&C and justification memorandum must have a legal review prior to processing by the resource manager supporting operations.
The purpose of the DA Form 3953 is three-fold:
A DA Form 3953 is required for the local purchase of goods and/or services if utilizing a hardcopy request. U.S. Army Forces, U.S. Central Command (ARCENT) forward directorates of contracting may utilize the on-line Standard Procurement System (SPS).
Instructions for completing and processing the DA Form 3953:
Initiator completes the following DA Form 3953 blocks:
The initiator hand carries (high priority requests) DA Form 3953 to the approving authority who approves and completes blocks 34-36 or disapproves the request.
The initiator forwards or hand carries (high priority requests) the PR&C to the property book officer who approves and completes Blocks 31-33.
The initiator forwards the PR&C to the appropriate budget analyst for processing and funding. If a fund site is required, the budget analyst will complete blocks 19-22. In the area of responsibility, requirements above $200 thousand must go the Coalition Acquisition Review Board .
The budget analyst forwards the PR&C to the contracting cell.
Last Reviewed: May 18, 2012